What is Financial Overview?
The Financial Overview provides a comprehensive view of:
Project budget vs actual costs
Invoice status and totals
Payment tracking
Phase-by-phase costs
Financial trends and reports
Accessing Financial Overview
Open your project
Click "Financial" tab
Select "Overview" subtab
Note: Financial tab is admin-only and available after "Estimating" stage.
Key Metrics
Budget Summary
Total Budget: Project budget amount
Spent: Total costs incurred
Remaining: Budget minus spent
Percentage Used: Spending vs budget
Variance: Over or under budget
Invoice Summary
Total Invoices: Count of all invoices
Pending: Unpaid invoices
Paid: Completed payments
Overdue: Past due invoices
Total Amount: Sum of all invoices
Payment Summary
Total Paid: Amount paid to date
Outstanding: Amount still owed
Average Payment Time: Days to pay
Payment Trends: Payment patterns
Budget vs Actual
Understanding the Comparison
Budget: Planned spending
Actual: Real costs incurred
Variance: Difference between them
Percentage: How much of budget used
Budget Status Indicators
Green: Under budget
Yellow: Approaching budget limit
Red: Over budget
Trends: Spending trajectory
Phase Costs
Viewing by Phase
Go to Financial → Phases
See costs broken down by phase:
Phase name
Budgeted amount
Actual costs
Variance
Percentage of total
Phase Analysis
Identify high-cost phases
Track phase spending
Compare phase budgets
Find cost overruns
Invoice Breakdown
By Status
Pending: Awaiting payment
Paid: Completed payments
Overdue: Past due
Total: All invoices
By Vendor
See spending by supplier
Identify major vendors
Track vendor costs
Compare vendor pricing
By Phase
Costs by building phase
Phase spending trends
Phase budget comparison
Phase cost analysis
Financial Reports
Available Reports
Budget Report
Budget vs actual
Variance analysis
Spending trends
Forecast
Invoice Report
All invoices
By status
By vendor
By phase
Payment Report
Payment history
Payment methods
Payment timing
Outstanding amounts
Phase Report
Costs by phase
Phase budgets
Phase spending
Phase variance
Generating Reports
Select report type
Choose date range
Apply filters
Generate report
Export if needed
Financial Trends
Spending Trends
Track spending over time
Identify spending patterns
Forecast future costs
Compare to budget
Payment Trends
Payment timing patterns
Average days to pay
Payment method usage
Payment frequency
Budget Management
Setting Budget
Edit project
Enter budget amount
Save changes
Budget appears in overview
Updating Budget
Adjust as estimates change
Update for change orders
Reflect actual costs
Maintain accuracy
Budget Alerts
Get notified when approaching budget
Alert when over budget
Warning at budget thresholds
Stay informed
Tips
Review Regularly: Check financial status often
Update Budgets: Keep budgets current
Track Invoices: Process invoices promptly
Monitor Trends: Watch spending patterns
Use Reports: Generate regular reports
Link to Phases: Better cost tracking
Common Questions
Q: How do I set a project budget?
A: Edit the project and enter budget amount. Budget appears in financial overview.
Q: What if I go over budget?
A: System shows variance. Update budget or reduce costs. Review phase spending.
Q: Can I export financial data?
A: Yes, generate reports and export to CSV or PDF for accounting software.
Q: How are phase costs calculated?
A: Costs linked to phases are summed. Includes invoices and materials.
Q: What's the difference between spent and invoices?
A: Spent includes all costs. Invoices are bills received. Some costs may not be invoiced yet.